Grant Application & Guidelines
The deadline for 2020 Alfred Nash Patterson grants is February 29, 2020. Recipients will be announced in the spring of that year.
Grants may be used in a wide variety of ways to support choruses and choral singing, such as to help fund a performance, to commission new choral works, to enable outreach activities, and for seminars or other special activities that broadly benefit the choral community. We encourage ambitious and collaborative projects, and happily consider applicatons for well-considered projects conducted more than one year in the future, to allow time for planning. Criteria for funding are described below.
Eligibility: Who May Apply
Our grants support choral music in New England. Grants are thus awarded to: (1) New England choruses, both volunteer and professional; (2) parent organizations of New England choruses; and (3) New England organizations that provide support to choral music. Church choirs and school or college choruses are eligible. Grant recipients need not be performing organizations, and grant-funded projects need not be performances; for example, past grants have funded administrative development, education, and libraries.
All applicant organizations must be non-profit and certified by the IRS as tax-exempt. Groups or consortia planning a collaborative project can apply under the auspices of a designated fiscal agent (such as a local arts council, historical society, library, or museum) if appropriate.
Note that any group that is awarded an Alfred Nash Patterson Grant is ineligible to apply for a grant in the following year (that is, grant recipients must take a year’s break before submitting a new application). As always, past recipients must have submitted their project report before future applications can be considered.
The Application Process
Please use the online form to compose and submit your grant application. The form is generally made available in November or December of each year. Note that the application need not be completed all at once—you can save your work and retrieve it later. The online form can be also used to print a paper copy to keep for your records. Following are the required materials:
- The application form itself. Please confine the description of your project to the space allotted (there is a word limit); however, you may also attach additional materials supporting your application.
- Financial statements for your organization’s most recently completed fiscal year, to provide us with an overview of the organization’s financial status. (This requirement is in addition to the project budget in the application form, which is for the specific project for which you are requesting Choral Arts New England funding.)
- The IRS letter certifying your organization’s 501(c)(3) tax-exempt status.
- Recordings of choral music made within the past three years by your group (or that otherwise pertains to your application). In total, recordings should be at least 10 minutes but no more than 20 minutes duration (they need not include complete works). We will accept files in common audio formats (preferably MP3, WAV, or AIFF) or links to online video recordings (but no actual video files), but we require at least one audio-only recording file.
- Optional, not required: If you wish, you may include additional supporting materials, which could include program books, press clippings, or other material that would tell us more about the importance and potential benefit of the proposed project. You may scan them or provide links to online material.
Applications MUST BE RECEIVED NOT LATER THAN FEBRUARY 29, 2020, or they cannot be considered. There are no exceptions to this requirement.
Completed applications will remain accessible to the applicant after submission, and may be printed at any time.
Acknowledgments of Receipt
We will make an effort to acknowledge receipt of applications by sending an email to the contact person who is listed on the application. These acknowledgments may not be sent immediately, but if you have not received word from us within 7–10 days after sending your application, feel free to call us or send a query to firstname.lastname@example.org.
Criteria for Funding
Choral Arts New England tries to distribute its grants throughout the New England area. Organizations in rural, inner-city, or otherwise musically underserved areas are particularly encouraged to apply. Choral Arts New England is especially interested in (1) the programming of new works and of important neglected music of the past; (2) educational programs; (3) technical assistance projects; and (4) organizational development projects that show potential for moving grantees toward greater strength and self-sufficiency in such areas as audience development, fund raising, board development, and business planning.
Grants are awarded for, among other things: salaries for artistic personnel (including orchestral musicians); consultant fees and/or other costs involved in organizational development projects; composer commissions; rental or purchase of music; and costs associated with a performance, festival or other special project not specifically mentioned here. Typical grants have ranged from $500 to $2,500.
Generally, grants are meant to encourage special events and activities that might not feasible without outside support. Grants are not usually given for operating expenses or regular-season concerts (such as an annual holiday performance).
Helpful Hints: In evaluating applications, Choral Arts New England appreciates a clear statement of the benefits of the project and how the grant funds will be used. Proposals are attractive that are inspiring; that show broad community involvement, including other sources of support besides Choral Arts New England; that clearly contribute to choral excellence by stretching singers, challenging audiences, or enriching the repertoire; that are particularly innovative; and that have a synergistic aspect, such as community involvement or education, which might not be directly related to "choral excellence."
Dates of Funded Projects: Grants are intended for projects taking place no earlier than July 1 of the application year. There are no limits on the project completion date or duration; note, however, that the time period of the project must be specified on the application and must be adhered to in practice. Multiple-year funding for a single project will be considered, if requested on the initial application (although such funding is unusual).
The Grant Awards Process
Choral Arts New England’s Grants Committee, which consists of several members of the Board of Directors, reviews all grant applications. The Committee evaluates each eligible application in light of the funding criteria and artistic standards of Choral Arts New England and then makes recommendations to the full Board, which has the ultimate authority to approve the awards.
Grant recipients may expect to be notified by May 1, 2020.
If You Are Awarded a Grant
All organizations awarded a grant will be invited to an Awards Ceremony in the fall of the year for which the grant is awarded, and we encourage you to send one or two representatives to the event. Grant checks will be delivered to recipient organizations at the Awards Ceremony (or mailed to those who are unable to be represented there).
Acknowledgement of Choral Arts New England
All published materials and announcements regarding your project must give credit to CHORAL ARTS NEW ENGLAND with references such as the following: “This project is supported in part by an Alfred Nash Patterson Grant from Choral Arts New England.” For example, if your project consists of a concert or other performance, this or a similar statement should appear prominently in your concert program book and advertising. Full acknowledgment guidelines will be sent with the notification of grant approval, and are also available on the web site. Please see the full guidelines for grant acknowledgment.
If Your Project Should Change
Applications are approved based on the information provided therein. Any substantial changes in a funded project from its description in the grant application must be approved in writing by Choral Arts New England, or grant funding may be rescinded in whole or in part. If a project cannot be completed during the period for which it was funded, normally the grant would be returned and the applicant encouraged to re-apply (without prejudice) in the following year. Please notify us promptly should changes be necessary so we can work with you.
When your project is completed you must submit a final report of your experience with the project, plus an itemized financial statement of the project’s actual income and expenses and certain addenda described on the report form. These forms will be provided to grant recipients when they are notified of their grants. Final report forms are available online or as either a fillable PDF form or Microsoft Word document. You must submit your final report or you will be ineligible for any future funding from Choral Arts New England.